Project Management Question Bank
for Exam preparation

Q2. The best practice to gather and document lessons learned is during weekly progress meetings. The agenda can have a lessons-learned brainstorming item at the end of these meetings. You can ask team members to put forward their recommendations, but it is always better to adopt a more structured way to gather lessons learned. Which of the following approaches will ensure you capture important lessons learned on your project?

1. Planning risk responses
2. Determining estimate to complete
3. Review of project variances
4. Signing off on the minutes of the meeting

Q3. This project is chartered to determine new ways to extend the product life of one of the company’s medium-producing products. The project manager comes from the engineering department and the team comes from product management and marketing departments. The project scope statement and project planning are completed when a stakeholder notifies the team that there is a better way to complete one of the work packages. They even supply a technical review letter from their department proving that the new way to complete the work package will actually be faster than the old way. The project manager has had similar experiences with this department on other projects, and was expecting this to happen on this project. What is the FIRST thing the project manager should do?

1. Contact the department and complain again about their missing the deadline for submission of scope.
2. Look for how this schedule change will impact the cost to complete the work package and the quality of the product of the work package.
3. See if there is a way to change from a matrix environment to a functional organization so as to eliminate all the interference from other departments.
4. Ask the department if they have no other changes.

Q4. Which technique is NOT commonly used to align the timing of activities with available resources?

1. Critical Path Method
2. Resource Leveling
3. Resource optimization
4. Resource Smoothing

Q5. What similarity exists between a cost-reimbursable contract and a timeand- materials contract?

1. They are open-ended.
2. The closure date is part of the contract.
3. They have fixed bonus rates.
4. They can never grow in value.

Q6. The methods used to transfer information among project stakeholders may vary significantly. A project team may apply different techniques and communication technologies to ensure effective and efficient communications. Which of the following must not be a factor to consider while choosing a communication technology?

1. Urgency of the need for information
2. Cheapest available technology
3. Availability of technology
4. Ease of use of technology

Q7. Which of the following is a common problem in the Close Project or Phase process?

1. Retaining resources to complete the project
2. Completing the quality assurance plan
3. Obtaining scope verification
4. Completing a project charter

Q8. The project manager is looking at the project’s resource needs and lessons learned from past projects. This information causes the project manager to be concerned about the ability to acquire enough resources from the project in six months. Which of the following would be the LEAST effective preventive action?

1. Make sure functional managers have a copy of the resource histogram
2. Show the sponsor the data, and explain the project manager’s concern
3. Determine metrics to use as an early warning sign that resources will not be available.
4. Ask functional managers for their opinions.

Q9. A major construction project has been having a lot of schedule changes due to unanticipated weather problems. Who is it BEST to notify of these changes?

1. Stakeholders
2. Sponsor
3. Project team
4. Functional managers

Q10. Which of the following defines the total scope of the project and represents the work specified in the current approved project scope statement?

1. Work Breakdown Structure (WBS)
2. Bill of Material (BOM)
3. Project Charter
4. Requirements Breakdown Structure (RBS)