Project Management Question Bank
for Exam preparation

Q2. You are working on a big project and team members are located in different geographic locations. Your team has encountered some issues while communicating. During phone calls, some voices get lost and members also face difficulties in understanding the problems. So, you decide to find a better communication method to discuss issues. Which of the following is the most effective communication method?

1. Intranet site
2. Email
3. Fax
4. Video conferencing

Q3. Which of the following tools helps you to determine whether the subcontractor’s work is meeting the quality requirements?

1. Quality control
2. Quality audit
3. Inspection of deliverables
4. Delphi technique

Q4. You have been appointed manager of a project to convert multiple electronic mail systems at a major financial institution to a single platform. Your company’s approach was not the client’s first choice, and your firm was able to be the lowest cost alternative by using funds provided to your company for a different purpose. After the project is underway, the client specifies a new approach that has never been used before. When the project is approaching the originally scheduled end date, it becomes clear that the technological approach will have to be significantly altered. Although the client has been apprized of development throughout the project through regular status reports, and the project management plan has been followed, the client demands that the project be continued without any increase in cost until all of the client’s requirements are met. Your firm feels hat it has no choice but to comply with the client’s demands, although this will result in a substantial loss on the project. What was the MOST important thing that should have been done to avoid this situation?

1. Better identification of risks and development of risk mitigation strategies
2. Clearer project scope statement
3. Enhanced communications management plan
4. Formal client acceptance of the project management plan.

Q5. To help the project team function more efficiently on complex and interrelated activities, the project manager decides to use a war room. What does this mean?

1. All the project records are kept in many locations
2. The tools needed to accomplish the work are kept in one place with easy access by the team from various locations.
3. The entire team is located in one area.
4. The project’s entire senior management team is located in one area.

Q6. A new project manager has been hired in your company, and you have been asked to mentor her. Because she is well trained, she is planning her project in great detail. Her first project for the company is relatively low priority, and you feel that the project manager is planning too many project control meetings. Which of the following would be the BEST thing to tell her?

1. Strike a balance between the extent of the control system and the risk of unfavorable project outcomes.
2. Make sure you identify more than 40 risks, and then have more than one meeting a month
3. A good project management plan should be about90 percent complete before starting work
4. Make sure you include milestones to help plan the project charter.

Q7. While reviewing project performance, the project manager determines that the schedule variance is -500. What is the BEST thing to do?

1. Let the sponsor know
2. Determine the cost variance
3. Look for activities that can be done in parallel
4. Move resources from the project to one that is not failing.

Q8. A project team member tells you that she went to her project manager with a good idea for a useful change to the project. Instead of giving her approval to make the change, the project manager asked her to write a report describing the benefits of the change. What is the MOST appropriate advice for the situation?

1. The project manager is being unreasonable and should do that kind of work herself
2. Remind the project manager that the benefit cost analysis for the project was done during project planning
3. A project manager must be able to weigh the benefits of the change versus the costs and compare them to other possible changes. The team member should do what was asked.
4. The team member should do what was asked because this sort of information must be given to the project sponsor to make the change.

Q9. A report that is focused on predicting future project status is called a:

1. Trend report.
2. Forecasting report.
3. Status report.
4. Variance report.

Q10. While reading a magazine article, you discover that there is a tool of project management that other companies are using, but that your company has never heard of. What should you do?

1. Copy the article and pass it around your company
2. Talk to your colleagues and see if they know about it.
3. Arrange a meeting with your manager to discuss it
4. Summarize your opinion of the benefits of using this information in your company. Present your analysis to your manager