DEPARTMENT: Corporate Resources SERVICE GROUP: Estates & Property
POST TITLE: Project Co-Ordinator REPORTS TO: Senior Project Manager
GRADE: PO1 SAP POSITION NUMBER : 11007935
The following information is furnished to help Council staff and those people considering joining the City of Bradford Metropolitan District Council to understand and appreciate the general work content of their post and the role they are to play in the organisation. The duties and responsibilities highlighted in this Job Profile are indicative and may vary over time. Post holders are expected to undertake other duties and responsibilities relevant to the nature, level and scope of the post and the grade has been established on this basis.
For posts where employees speak directly to members of the Public the post holder is required to demonstrate their ability to speak fluently in English.
As a candidate you will be expected to demonstrate your ability to meet the special knowledge, experience and qualifications required for the role by providing evidence in the application form for the purpose of shortlisting. Applicants with disabilities are only required to meet the essential special knowledge requirements shown by a cross in the end column of this section.
The employee competencies are the minimum standard of behaviour expected by the Council of all its employees and the management competencies outlined are those relevant for a post operating at this level within our organisation.
Both sets of competencies will be used at interview stage and will not be used for short listing purposes.
Key Purpose of Post:
To co-ordinate projects and programmes within the Asset Management service, particularly service relocations. To ensure all projects and programmes deliver the desired outcomes through active management. To ensure strong project governance, including risk and issue management, progress monitoring and reporting. To ensure benefits realisation from projects and programmes.
Main Responsibilities of Post:
To plan, procure and manage the execution of approved programmes and projects within the Estate Management service within agreed governance structures and the Council’s corporate programme and project management framework To prepare consultants’ briefs, oversee satisfactory project design, development and completion. To ensure that statutory and other approvals for projects are obtained. To consult and liaise with clients and stakeholders including ICT to ensure project outcomes are met and benefits realised. To procure monitor and report on capital and revenue expenditure for projects. To undertake inspections and surveys. To ensure that all necessary project documentation, including outline business cases and project initiation documents are prepared and agreed. To report to the Senior Project Manager. To prepare and obtain agreement to project plans and project delivery plans. To monitor the achievement of project milestones. To implement an agreed performance management framework for the achievement of targets through measuring, monitoring, prioritisation and reporting. To prepare and present reports to committees and boards as required. To represent the Department as required at meetings and functions both internal and external to the Council. To be accountable for those appropriate responsibilities as set down in the Council’s Health and Safety Policies and in addition to take reasonable care for their own health and safety and that of others who may be affected by the work of the post-holder. To carry out any other duties as required, which are reasonable in terms of the nature and level of the post.
Special Knowledge Requirement: Will be used for shortlisting.
Applicants with disabilities are only required to meet the essential special knowledge requirements shown by a cross in the end column.
Essential
Due to the Government’s Fluency in English Duty for posts where employees speak directly to members of the public the postholder is required to meet the Lower threshold level. You should be able to demonstrate that you can use a wide range of simple words and a standard English sentence structure to express and maintain a flowing conversation even though you pause to think of the correct words with the ability to express and make yourself understood (this will also be tested during the interview). You must be able to demonstrate that you can express yourself fluently and spontaneously (this will also be tested during the interview). X
Carries out the working practices, procedures and basic operations to support the delivery of Project Management. X
Understands and applies health and safety working practices, including risk in own area of work and or across other areas of work X
Knows and understands how to analyse, interpret and present complex information from a variety of sources X
Familiar with the use of MS Project
Ability to use MS Office systems including power point, PowerPoint knowledge in the other systems e.g. Photoshop etc. X
Relevant experience requirement: Will be used for shortlisting
The applicant is required to provide evidence of having previously spoken fluently to members of the public in order to meet the advanced threshold level outlined under Special Knowledge above.
Relevant professional qualifications requirement: Will be used for shortlisting
Minimum of 5 GCSEs graded A*-C or equivalent. Must include English and Maths Qualification in the delivery of Project Management (Desirable)
Core Employee competencies at manager level to be used at the interview stage.
Carries Out Performance Management - covers the employees capacity to manage their workload and carry out a number of specific tasks accurately and at a high standard.
Communicates Effectively - covers a range of spoken and written communication skills required as a regular feature of the job. It includes exchanging information/building relationships, giving advice and guidance, counselling, negotiating and persuading and handling private, confidential and sensitive information.
Carries Out Effective Decision Making - covers a range of thinking skills required for taking initiative and independent actions within the scope of the job. It includes planning and organising, self effectiveness and any requirements to quality check work.
Undertakes Structured Problem Solving Activity - covers a range of analytical skills required for gathering, collating and analysing the facts needed to solve problems. It includes creative and critical thinking, developing practical solutions, applying problem solving strategies and managing interpersonal relationships.
Operates with Dignity and Respect - covers treating everyone with respect and dignity, maintains impartiality/fairness with all people, is aware of the barriers people face.
Management Competencies: to be used at the interview stage.
Operates with Strategic Awareness Our managers work with corporate priorities and policies in a joined up way with others, internally and externally. Works democratically, transparently and accountably.
Practices Appropriate Leadership Our managers motivate their staff to exceed expectations through raising their awareness of goals and moving them beyond self interest for the sake of the team or service. They consider serving the District in all that they do.
Delivering Successful Performance Our managers monitor performance of services, teams & individuals against targets & celebrate great performance. They promote the District’s vision & work to achieve Council’s values & agreed outcomes.
Applying Project and Programme Management Our manager’s work to ensure that outcomes and objectives are achieved within desired timescales, make best use of resources and take a positive approach to contingency planning.
Developing High Performing People and Teams Our managers coach individuals and teams to achieve their potential and take responsibility for continuous improvement. They champion the Council’s values and goals.
Working Conditions:
Must be able to perform all duties and tasks with reasonable adjustment, where appropriate, in accordance with the Equality Act 2010 in relation to Disability Provisions.
Special Conditions:
You will be informed if there is a requirement for the post to have recruitment checks such as DBS, Warner Process.
Compiled by: Stacey Walton Date: 11/10/2021 Grade Assessment Date: Post Grade: PO1
Special Conditions:
You will be informed if there is a requirement for the post to have recruitment checks such as DBS, Warner Process.
Compiled by: Stacey Walton Date: 11/10/2021 Grade Assessment Date: Post Grade: PO1