Company Profile
Iqarus was founded in 2015 with a core mission to provide the medical support, training, staff and infrastructure that enable our government, military, and humanitarian clients to deliver on critical missions regardless of operating conditions. We share a deep commitment to and understanding of our clients’ mission objectives and operational challenges. We are passionate about the role that our clients play in today’s world and are proud to make a critical enabling contribution.
We deliver on our commitment through a team that combines decades of clinical, military, and logistical experience with a flexible, adaptable, and fast-moving approach. Our solutions combine exceptionally experienced clinical staff, robust clinical governance, specialist immersive training capability and the ability to rapidly design, procure and deploy field medical infrastructure. As a result of our shared experience and passion for the mission, we prefer to work with our clients in a partnership approach, working closely together to understand their needs and challenges, and to design uniquely tailored solutions that meet those needs.
Iqarus brings together a team with unparalleled expeditionary experience operating across the medical, training, security, military, government and commercial sectors. This unique and dedicated team is unmatched in its ability to project the highest standards of medical care into the world’s most challenging and difficult operating environments. We operate across the entire medical spectrum from training, to primary care to advanced trauma care, to full hospital operations, supported by our integrated deployable laboratory, radiological, diagnostic and surgical capabilities.
Iqarus is an independently managed subsidiary of the International SOS Group, the world’s largest and most experienced global medical support business. Within the International SOS Group, Iqarus is the designated specialist delivery entity for government, military and NGO mission support, for specialist medical training, and for the delivery of healthcare solutions that contribute to the needs of the world’s developing nations.
Why join us?
It’s not just about a job at Iqarus. Every day, we work with motivated, talented, experienced colleagues to enable some of the world’s most critical humanitarian initiatives and to contribute to positive health outcomes in some of the most challenging environments around the world.
We help our staff reach their potential through job variety, role-based opportunity and professional development. We employ the best people in their field and, as a result, we have an enviable client list and a reputation for excellence.
Join us now in supporting governments, supra-nationals, NGOs and multinationals in keeping their workforces safe, healthy and resilient while they engage in critical missions. Help us design and deliver multi-facetted healthcare solutions in complex and demanding operating environments where others cannot rise to the challenge.
Role summary:
The purpose of the role is to provide critical business support to the Management team (and their team members as and when required) to ensure maximisation of efficiencies in the operation of the Division. Additionally, the Administration Manager is responsible for management of the Dubai office.
Duties and responsibilities:
• Support travel requirements for Director of Delivery, CMO, and Operations Director - ticketing, accommodation, visas, transport - car rental or train tickets.
• Manage Director of Delivery & CMO diary and coordinate all required internal and external meetings.
• Process, manage & reconcile expense claims for Director of Delivery & CMO on CONCUR system or with Finance Team.
• Manage operations and clinical management team movements forecast spreadsheet.
• Coordinate operational management travel budget and authorisation process with Director of Delivery.
• Ongoing engagement with Travel Manager for all travel related to Operations & Clinical Team.
• Support Travel Manager in vendor management for visa, hotel and air carrier service relations.
• Dubai Office Management.
• Provide HSE oversight for Dubai office, supported by OSC
• Manage stationary budget for Dubai office, responsible to CFO
• With direction from the senior management team, oversee office refurbishments, desk allocation, etc
• Oversee maintenance and cleaning of the office space
• Liaise with building management to ensure building facilities such as lifts, water and AC are in good working order
This list is non-exhaustive, and the role holder may be required to undertake additional duties that are not specifically listed above.
Qualifications
• High school graduate
• Minimum of 5 Years of experience in similar role
Key Skills:
• Demonstrable understanding of flight booking practises and arranging travel itineraries
• Excellent computer skills and the ability to operate MS Office with Outlook, Word and PowerPoint
• Excellent command of English language (Verbal and written)
• Excellent organisational skills and the ability to multitask
Essential Capabilities:
• Flexibility and adaptability
• Positive Approach
• Unquestionable personal code of ethics, integrity, loyalty, and trust